Policies and Procedures Manual

Chapter 4: Business & Administration

04:18:01   Electronic Signature Method

Electronic Signature Method

Purpose

This procedure outlines the method used by Northeast State faculty and staff for utilizing an electronic signature, as identified in NES 06:24:00 and Tennessee Board of Regents (TBR) Guideline B-095.

Identified Method

Windows Authentication shall be utilized as a primary method for providing electronic signatures at Northeast State. The method may replace handwritten, internal signatures. In addition, the method may be utilized for external signatures when all parties agree that an electronic signature may serve as a legal substitute.

 Process

The Windows Authentication method was identified and selected by Electronic Signature Method Committee. The Windows Authentication method shall be used as part of a SharePoint system by which a user name and password provide system access.

 Authorized users shall be predetermined by the Information Technology Department and provided access to use the SharePoint site.

 Electronic Signature Authentication methods that maybe deployed at Northeast State Community College include:

  • SSL
  • Microsoft NTLM
  • Certificate services

 Secure Sockets Layer (SSL)
SSL authentication is based on digital certificates that allow Web servers and clients to verify each other’s identities before they establish a connection.

Microsoft NTLM (NT LAN Manager)
NTLM authentication is used to authenticate clients to an NT domain. NTLM uses the credentials that are provided when the user logs on.

Certificate services
Digital Certificates associate a public key to a user or other entity (a computer or service) that has the corresponding private key.

These methods may be used concurrently for SharePoint utilization.

                                                 

 



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Divisional Review Responsibilities Checklist: Information Technology

Revision History: December 2013, March 2014