Policies and Procedures Manual

Chapter 6: College Committees & Advisory Councils

06:42:00   Safe Campus Committee

Purpose

The Safe Campus Committee shall guide Northeast State Community College’s policy and procedures development, awareness campaigns, and constituent expectations concerning safe and respectful environments at all Northeast State teaching sites. The committee is charged with meeting requirements as set forth by the Violence Against Women Reauthorization Act of 2013 (VAWA) that included the Campus Sexual Violence Elimination Act of 2013 (Campus SaVE Act) and with TCA § 49-7-137.

Scope

Northeast State strives to maintain an environment that is free of intimidation and encourages the development of students and employees to their fullest extent. Policy clearly states that the College will not tolerate acts or threats of acts of sexual assault, physical assault, or any type of violence.

The Safe Campus Committee shall be responsible for the following: 

  • reviewing policies and procedures related to campus safety and Safe Northeast;
  • monitoring compliance with federal and state guidelines;
  • developing training and assessment programs;
  • marketing awareness campaigns related to campus safety and sexual violence;
  • managing constituent rights, responsibilities, and expectations related to campus safety and conduct; and
  • establishing community partnerships to encourage safe and healthy environments, suicide prevention, and the reporting and prevention of sexual violence.

Safe Campus Committee determinations shall not replace or supersede any state or federal laws regarding public safety and law enforcement. 

Membership

The Safe Campus Committee shall include the following representatives:

  1. Academic Affairs (1)
  2. Access & Development (1)
  3. Administrative Services (1)
  4. Career Services (1)
  5. Center for Students with Disabilities (1)
  6. Community and Media Relations (1)
  7. Counseling and Testing Services (1)
  8. Economic and Workforce Development (1)
  9. Enrollment Management (1)
  10. Equity & Compliance (1)
  11. Faculty (2): Designated by the Vice President for Academic Affairs
  12. Financial Aid (1)
  13. Health Services (1)
  14. Human Resources and Organizational Effectiveness (1)
  15. Multi-Campus Programs (1)
  16. Office of the President (1)
  17. Plant Operations and Maintenance (1)
  18. Police Department (1)
  19. Scholarship Programs and Student Needs (1)
  20. Student Development (1)
  21. Student Life (1)
  22. Student Services (1)
  23. Students (2): Designated by the Vice President for Student Affairs
  24. TRiO Student Support Services (1)
  25. Veterans Affairs (1) 
  26. Vice President for Student Affairs, Chair (non-voting)

The committee shall meet quarterly and as additional needs arise.

The committee may utilize ad hoc subcommittees as needed to facilitate its purpose. 

Data Collection and Information Dissemination

The Safe Campus Committee shall distribute information to students, faculty, and staff at the beginning of each semester. The information shall include the following: 

  • constituent roles and responsibilities,
  • campus and community contacts,
  • mechanisms for reporting behaviors of concern, and
  • crime statistics.

The Safe Campus Committee shall assist the Northeast State Police Department with the publication of the Annual Security Report in accordance with the College and University Information Act of 1989 and the Students Right to Know Act of 1990. 

Reporting Behaviors of Concern and Stakeholder Outreach

All students, faculty, staff, alumni, volunteers, and the community-at-large are stakeholders. The Safe Campus Committee shall work with college administration to foster a comprehensive reporting culture. Through the data collection and information dissemination process, the committee shall develop mechanisms that will encourage all stakeholders to identify and report concerning behaviors to the Behavioral Intervention and Threat Assessment (BITA) Committee. Stakeholder outreach shall be subjective and may include direct electronic outreach and interpersonal relationships.

The Safe Campus Committee shall encourage direct reports to the Northeast State Police Department at 423.677.7927 (emergency cell) or by calling 9-1-1 in the event of emergency situations that require immediate intervention.

The committee chair shall post a meeting summary on the campus bulletin board and post minutes/actions/plans on the Campus Drive, Committees Folder.

 



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Divisional Review Responsibilities Checklist: Student Affairs

Revision History: September 2014, July 2015, May 2017, June 2017